There are many HR tasks that are admin heavy and as a result take up a lot of an HR department's time. This could be avoided by using HR software to automate them.

Robust online HR resources can help avoid HR teams getting overwhelmed in paperwork and help streamline workloads.

Here we look at 5 key areas that could benefit from moving to automated digital HR solutions:

Managing sick leave

Using absence management technology to track sick leave gives businesses a clear and transparent record of absence data, providing visibility over employee behaviour when it comes to absenteeism and enable employers to put measures in place if they see a rise.

Annual leave

Relying on emails, spreadsheets, and even verbal conversations to manage holiday requests, will undoubtedly result in a struggle to maintain accurate records. This could inadvertently result in too many people being off at once and workplaces short staffed. Absence management technology tracks all sorts of absence including holiday leave and can ease the workload on HR teams and make requesting and approving holiday leave simplified.

Employee documentation

A digital document library ensures all important employee documentation is in one place and easily accessed by anyone in the business that needs it, saving time and effort. This could be anything from contracts, CVs and payslips, to training records or companywide communications. The right software can ensure this is seamlessly organised, reducing administration and providing greater accuracy.

Keeping accurate timesheets

Scoping out complex shift patterns can be a challenge, and with staff working in different locations, keeping track of hours worked can be tricky for many businesses. Using a software to manage this can help streamline the process. From job shares and part time schedules, identecoHR’s software can calculate patterns, pro rata salaries and will integrate directly to your payroll. For HR departments it enables them to keep accurate records of hours worked, travel time, accruals, and adjustments, and automatically add planned leave, and with managers having instant access to real-time data.

Conducting appraisals and reviews

Good performance management is key to retention, so having regular appraisals and performance reviews is important. While the pandemic has changed how many people are working, employees still need to feel valued and recognised. HR software to assist in appraisals can provide all the tools needed to help your employees’ development and improve team retention.

Going digital with some of these everyday HR tasks can free teams up to spend time on other important activities such as recruitment, strategy and policy.

We offer solutions across HR, attendance and payroll.  For more information on identeco’s HR toolkits, contact us today.